Overview
The purpose of the DCP computer replacement program is to maintain a replacement cycle of the college’s computing equipment. The equipment replaced is often ageing, obsolete, out-of-warranty, unsupported, or incompatible with current standards. This program is crucial to ensuring the college’s equipment supportability and compatibility with current university requirements.
Program Guidelines
The equipment provided in this program will be based upon the current list of core hardware recommendations maintained by DCP IT. A fixed funding amount of $1500 is provided by the college for desktop computers and select peripherals. The equipment is for the primary use of the person that the replaced equipment was assigned to and is meant for computing related to University of Florida business. Faculty and staff who wish to upgrade equipment that costs more than the allotted funds may do so by providing additional funds for the cost difference, so long as the funding is from a UF funding source.
Replacement eligibility is based upon a 48-month (4 year) cycle. In some cases, if equipment is failing or replacement of the equipment is preferable to repair, equipment may be replaced in advance of 48 months. Targeted computers will have been purchased through UF originated funding sources. Any equipment procured through UF originated funding sources (college/department budgets, grants, awards, etc..) are considered UF property, not personally owned equipment. Research Centers, lab computers, and self-funded (off-book) programs are excluded from this program. Student staff are not eligible to participate in this program.
Depending on the availability of DCP IT staff and when the ordered equipment arrives, the replacement process can take up to one month.
Standard Disposal Process
When the new equipment has been deployed, the replaced equipment will be stored with DCP IT for a minimum of two weeks in the event data needs to be retrieved from it. After the two-week hold, the equipment will be disposed of by the Dean’s Office staff through UF Asset Management Surplus. To meet the goal of keeping our college’s equipment up to date and in the best position for support and security, it is crucial that the replaced hardware be cycled out.