Traveling with DCP Equipment

Using UF Equipment Away from Campus

  1. If you find you need to use a piece of university equipment away from the university, please follow the UF guidelines listed in the following link.
  2. When traveling with equipment outside of US, check with UF’s Property Office at least two weeks before traveling to avoid any export licensing issues. Best practice for international travel with a laptop is to not have specialized software installed and to not contain unpublished data or research.
  3. When traveling with equipment outside the United States you are required submit a foreign travel request for equipment on the Asset Management website as soon as you are aware of a trip outside of the United States.

The user who is traveling must follow all steps below and submit both a DCP IT ticket and a ticket to Asset Management.

Submitting a Foreign Travel Request

The traveler or designated departmental staff must submit a Foreign Travel Request through Asset Management. More information regarding UF’s foreign travel policy can be found here.

  • Complete the required Foreign Travel Request . Sign in using your Gatorlink credentials if prompted to do so.
  • Asset Management will review the request and send the submitter a response letter with specific actions that are needed, if applicable.

In addition, the traveler must also complete:

Contacting DCP IT

Before traveling, it is important that DCP IT reviews the device to ensure it is up to date and properly secured for travel.

  • Please bring the laptop to our office at least two weeks before traveling.
  • We will perform any required maintenance on the laptop to ensure there are no issues while you’re traveling.
  • Please call or email us before travel if you have any additional questions.