Grant Proposal Submission Policies

The University of Florida requires approvals at the college and sponsored program levels for

ALL research proposals, supplemental funding, progress reports with detailed budgets or other sponsored projects in UFIRST, the University’s proposal and awards management system, prior to submission to Sponsor.

DSP Policy: Division of Sponsored Programs Deadline Policy - The Office of Research requires that all submit-ready proposals must be sent to DSP by 9 a.m. one (1) business day prior to the Sponsor’s published submission deadline. Per University of Florida regulations, this DSP policy will be strictly enforced and in the absence of extenuating circumstances, any proposal uploaded after this internal deadline is at risk of not being submitted by the University to the sponsor.

DCP Policy: To facilitate policy compliance, faculty members, who are submitting the proposal must start the UFIRST proposal smartforms.  If you have general questions or need assistance, please complete the form below.  It is essential that the faculty submitter allow ample time to discuss all cost share commitments with their chair or director before advancing the proposal. Note that the unit head may not be able to support all requests for cost sharing.

All submission documents MUST be finalized and uploaded into UFIRST for unit grant administrator, school/department review and college review and approval at leastfour (4) business days prior to the sponsor’s deadline (Monday-Friday, excluding weekends/holidays) in order to meet DSP’s one (1) business day deadline. Deadlines also apply to funding renewals and pre-proposals requiring signoff.

Faculty are now required to start the UFIRST proposal smartforms. If you need assistances or have general questions, please complete the form below.  The Research Administrator assigned to your unit will reply with 24-48 hours.